- Rental Times:
- Rental rates include room use for a specific time period, such as 8am-12pm, 1pm-5pm, 6pm-
10pm, or 8am-5pm. We allow for an additional half-hour outside these time periods free of charge for the pur-
poses of setting up or moving out of the meeting room. Additional time is charged at the rate of [Daily Charge / (9
hours)]* # of hours. Please note that it may not always be possible to arrange additional time.
- Furniture arrangement:
- Rates include your preferred setup in theatre, classroom or banquet style up to the
maximum capacity of the room. If you wish to have the room re- arranged during a single day event, (such as
from classroom to banquet style) there is an additional labor charge.
- Equipment:
- All meeting rooms over 100m² are provided with two lecterns and wired microphones. Most rooms
with a capacity above 150 include built-in projection screens. Some of our larger meeting rooms also have podium
areas, and built-in simultaneous translation booths.
Lobby and Pre-function areas: The placement of a registration desk in the area in front of your meeting room is
included in the rental agreement. Additional use of the lobby area can be arranged on a cost per square meter
basis.
- Parking:
- We will provide one complimentary daily parking pass for meeting organizers, one ticket per 100 m²
meeting room space rented. Should you wish to provide parking for your guests, refundable parking tickets can
be purchased in advance of your event.
- Garbage Removal:
- Waste removal from meeting rooms is included in our regular meeting room rates. For
exhibition-style setups, however, there is an additional fee based on the amount of garbage produced. Our waste
management team sorts recyclable waste from other garbage.
- Exhibition and other uses of meeting rooms:
- Please note that the basic rates for meeting rooms do not
apply for exhibitions or other non-meeting events. Exhibitions and other types of use are subject to a 50% sur-
charge above the regular rental rate.
- Heating and Cooling:
- We aim for a comfortable environment in all our meeting rooms. If you find the room too
warm or too cool, please notify a room manager, or pick up one of the designated house phones located through-
out the meeting room areas.
- Electricity:
- Standard meeting room use includes electricity. Should you require special arrangements (such
addi-tional outlets as for multiple computers or servers, or other electrical equipment) there may be an additional
fee.
- Signage:
- All our meeting rooms have flat panel monitors indicating the meeting that is taking place. As well,
screens throughout the facility can indicate directions to your meeting room area, if you wish. Please provide us
any images or text you would prefer for this purpose. Banners outside your meeting room entryway are accept-
able. Arrangements can also be made for additional signage and banners throughout the Coex facility.
- Security:
- Security guards are on hand during business hours, and are assigned to be in areas where meetings
are taking place, in order to ensure the safety and security of your visitors. If you are holding events where addi-
tional security is necessary, it is possible to hire additional personnel at a reasonable rate. Please see our
Designated Contractors information.
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